The general guidelines are:

 

1. One trip per academic year to present a paper at a conference or attend a course.  
2. Student should be first author of the abstract or presentation.
3. Graduate Program will usually provide partial support for registration fees, travel and lodging.  Support will vary year to year depending on the availability of funds.
4. Students will be supported if they are making timely progress to degree (e.g., not more than 12 quarters in pre-candidacy and 9 quarters in candidacy).
5. Students need to submit a request form with proper documentation, including a copy of the abstract (see attached form).
6. In the case of attending a course, student should get pre approval from the graduate advisor for support with a short justification explaining why this course is necessary for their training and how it will contribute to their scholarly activities.
7. Mechanisms of reimbursement:  

-        The deadline for requests is April 16.

 

-        Student will get a letter from Graduate Student Support Office confirming the offer of funding.  In this letter, the student is informed that he/she will be required to provide receipts within 60 days showing the actual expenses incurred in connection with Conference Travel and Research.  Students who don’t provide original receipts will be billed for the total amount of the award.

 

-        Checks are available approximately two weeks after the Offer of Graduate Student Support has been received in the Graduate Student Support Office.

 

-        You must be registered during the quarter that you receive the money.  For the summer, student must have been registered Spring Quarter.

 

-        No retroactive funding is allowable.  To be eligible, expenses must be incurred between July 1 and June 30.

     

   

 

Personal Information

 

Name:                  _____________________________               Email:               ____________________________________

 

Address:               _____________________________               Phone:                ____________________________________                    

                              _____________________________               Student ID#:          ___________________________

 

 

 

**Graduate Division will ask for original receipts once you receive the money**

 

 

Conference or Course Name:  _________________________________________________________

(please attach abstract and invitation to attend meeting)

 

Justification:

(i.e., giving a paper at a conference; need special software program for my research; attending a course at an off-campus location):

 

 

 

 

OTHER sources for travel or educational expenses for this academic year:

(i.e., training grant stipends, fellowships, GSRships, grants including mentors)